Privacy Policy

Pivotal Corporate Services Limited ("Pivotal Corporate") as a responsible organisation, fully respects your privacy and makes all necessary effect towards protecting same.

Privacy Policy & Notice

We value your privacy and we take all necessary measures to protect your Personal Information. This privacy notice discloses the privacy practices for Pivotal Corporate & applies to information collected by this website. It will notify you of the following:

• What personally identifiable information is collected from you through the website, how it is used & with whom it may be shared.
• What options you may have regarding the use of your personal data.
• The security procedures in place to protect the misuse of your personal information.
• How you can correct any inaccuracies in the information.

Purpose of Data Protection

The purpose of data protection law is to protect your rights and privacy when we process your personal data. 

Personal data is any information relating to an identified or identifiable natural person. A person is identifiable if he/she can be identified, directly or indirectly, not only by data such as a name or an identification number, but also by location data or factors specific to (e.g.) the physical, physiological or social identity of that person.

Common examples of personal data are names, identification numbers, contact information, identity documents, & photographic images, which may be in writing or in a recording, voicemail. Processing covers any activity involving personal data and includes such things as the collection, recording, storage, adaptation, use, disclosure and destruction of personal data.

Considering the broad definition of processing, in many cases, we will need to start processing your personal data even before you or an entity with which you are associated or otherwise connected, actually become(s) our client or supplier. Hence where the context allows, references to clients, suppliers and others are to be read as including references to potential clients, suppliers and so on, even if you or they never actually become a client or a supplier and so on. The only exception is in relation to potential employees, who are dealt with separately.

Collection of non-personal information

Registration is not required for you to use the website. If you are a visitor, we do not collect any personal information about you, except to the limited extent through the use of Google Analytics (or similar) tool which provides us website statistics. This tool collects information such as IP address and web browser information and these information do not allow us to personally identify you. You can therefore be assured that we cannot and do not collect any personal information through the use of any analytics tool.

Collection of Personal information

We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email, phone or via our online contact forms. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organisation, other than as necessary to fulfil your request. Unless you ask us not to, we may contact you via email in the future to tell you about new products or services, or changes to this privacy policy. You may choose to provide us your Personal Information through our Contact Form. In this case, we will contact you to respond to your queries or to develop a business relationship with you.

​What personal data we collect and for what purpose will depend on our business or professional relationship with you and will include:

• Name and Contact Details: Information required to manage our relationship, including your names and physical addresses, email addresses & telephone numbers.
• Due Diligence & Regulatory Details: Information required to meet our legal and regulatory obligations, and to assess the risk associated with providing services, including:

1. Identity information including your current & former names, aliases, date of birth, country of birth, place of birth, gender, nationality and a copy of your valid passport and/or birth certificate (including issue date and expiry date, where applicable).
2. Documents providing proof of your identity and address(es), such as copies of government issued documents, bank statements, utility bills and similar documents.
3. Detailed tax status information, including your tax domicile, tax identification number, copies of tax returns and tax advice received.
4. Proof of the source of your wealth and funds, such as bank statements, pension plans, property sales agreements and loan documents.
5. Occupation and employment information, including details of legal entities you are employed by or associated or otherwise connected with.
6. Details of criminal convictions and disqualifications, history of bankruptcy and details of investigations by any official body and/or if you are named on a sanctions list.
7. Details of involvement in high‐risk or high‐profile activities and of any activities of a political nature.
8. Other due diligence information gathered from checking tools we use and from searching information in the public domain.

• Other information: Additional information that (a) you provide to us or that you authorise someone to provide to us; (b) we collect; or (c) we create when providing services. We collect personal data from information we learn about you through our relationship and from you from third parties, including professional advisers, due diligence and risk assessment screening service providers and from the public domain, including from internet searches.

Your access to & control over information 

You may opt out of any future contacts from us at any time and contact us via the contact details on our website to:

• See what data we have about you, if any.
• Change/correct any data we have about you.
• Ask us to delete any data we have about you.
• Express any concern you have about our use of your data.

Data Storage & Security

We take all precautions to protect your personal information. When you submit sensitive information via our website, your information is protected both online and offline. All information on our website is transmitted in a secure way using the https protocol. We also protect your information offline. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Please note that we do not host any data and we make use of a third party provider for our website hosting. As such we do not have control on the exact location where our website including your Personal Information is hosted. This is managed and detailed under the Privacy Policy of our hosting provider.

Contacting Us

Please feel free to contact Pivotal Corporate Services Ltd for any queries or valuable suggestions at info@pivotal-corp.com.